Administrative Assistant

Description of Position

The Administrative Assistant is responsible for the smooth and efficient operation of the school office.

Areas of Responsibility

Duties include but not limited to the following:

• Maintain a daily attendance log for faculty, staff, and students
• Handle reports and records for substitute teachers
• Distribute instructional materials to teachers as requested
• Provide general clerical support including directing phone communications, greeting visitors, and interacting with students
• Proficient in computer software with an emphasis in word processing, database, and spreadsheets; including technology system, ex., intercom, walkie talkie, copiers, facsimile
• Keep records of financial transactions using the bookkeeping system designated by the school district
• Make bank deposits and properly record and receipt all cash received
• Demonstrate competent maintenance of appropriate records; keep records accurately and neatly
• Demonstrate proficiency in the use of computers & office machinery and all school software
• Make appointments for Office Administration
• Perform other duties as assigned by the Principal or Administration
• Handle multiple tasks and prioritize accordingly, work independently, perform individual projects and routine matters with minimal direction or supervision
• Manage and organize all maintenance requests and orders

Supervisory/Program Areas

None

Qualifications

• High School Diploma
• Two year business program recommended
• Two years of work experience as secretary preferred
• SAMS and MSIS experience preferred
• Such other qualifications may be set by the Superintendent and Board of Trustees

Reports to

Principal

Term of Employment

12 months

Aberdeen School District is an Equal Opportunity/Affirmative Action/Title IX Employer and Tobacco/Drug/Gun Free Work Place